IT as Dentistry
David Maister over at Passion, People and Principles recently had a post about how consultants and other service personnel have something in common with dentists and proclaimed "We're All Dentists". Maister includes IT technicians within this group.
His rationale is, "As providers, we see what we do in a positive light (solving problems and bringing about improvements.) However, from the users’ perspective our presence signals pain, disruption, inconvenience, expense. Ultimately, we may benefit from the provider’s activities, but I’d rather not HAVE to deal with them at all."
Maister goes on to say " We need to remember our place. We’re not glorious “saviors” of clients with problems: we are an unfortunate necessity."
I understand what he is saying and agree up to a point.
There is no question that many times our customers would rather not HAVE to deal with our IT techs. After all, it usually means they've got a problem which is not a pleasant experience and if our customer service processes are not very good it becomes doubly unpleasant. But even with stellar customer service having to deal with our IT techs is unpleasant because problems are always unpleasant. This situation is fact of life and there is nothing we can do to change the unpleasantness of having a problem. If this were the only time our customers had to deal with our IT techs than I would agree with David.
However, there are times when our customers can and should be happy to see our IT techs. When? When we are there to help them to do their job faster, more efficiently, less expensively or easier, that's when. If our IT techs are truly partnered with the business units they can see these opportunities and provide that kind of service. If they do I believe these are times when our customer will be happy to see the IT techs.
Don't believe me? Think of the Shadow IT department. That embedded un-official IT tech support that customers love to see because they know that Shadow IT will not only be there when they have a problem but they will be there to find opportunity to make the users job better. This is where I differ from David. If we can get to the point of finding opportunities to make our customer's job better than I think they will be truly glad to see us.
What do you think?
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Something that I've found is that this flows both ways. That is, the techs (including myself at one time) are harboring a negative attitude towards their "customers".
Anyone in IT knows that there is at least one person that requires a lot of extra attention because of lack of knowledge / skill or a giftedness with breaking technology.
Do we go in there thinking, "Not again!" or "I wonder how I can help?"
At least the dentist is sometimes friendly!
Dan
Posted by: Daniel Sweet | Daniel Sweet | Feb 22, 2007 7:42:28 AM
Dan,
Excellent point. I hadn't thought about that but now that you bring it up I can remember shuddering many a time when I heard a particular person had a problem. The typical "Oh no, not them again, can't somebody else deal with them?" response. If you own your own business sometimes you can (and should)"fire" your "bad" customers. Unfortunately, most IT techs in a corporate environment don't have that option. All they can do is smile and remember customer service is their job. Sometimes you just have to try to focus on the good and forge ahead.
This could be an interesting blog topic - dealing with a bad customer. I'll have to give this one some serious thought. I'd love to hear your thoughts on it.
Mike
Posted by: Michael Schaffner | Michael Schaffner | Feb 22, 2007 8:27:31 AM
Yes, and end users with problems are rather like us out in the real world. If only we would take the time for prevention (flossing after every meal) we wouldn't have to go to the dentist.
As for "bad" customers - I work with clients on determining how and when to "fire" such customers. However, first you have to determine the root cause of the problem. Often, "bad" is more a matter of miscommunication.
Posted by: Mary Schmidt | Mary Schmidt | Feb 22, 2007 10:30:58 AM
Mary,
Thanks for stopping by. Your right "flossing" would certainly help but the reality most people including the "dentists" don't floss regularly. Sometimes we are our own worst customer. Any your right about "bad" often being a matter of miscommunication. Without listening to the other person and understanding their position and motivators you are almost certain to have conflict which shows up as either a bad customer or bad customer service.
Posted by: Michael Schaffner | Michael Schaffner | Feb 22, 2007 2:20:39 PM